Mile High Park Special Events- Policies and Procedures
Mile High Park
Special Event Policies
~Rental Options~
President's Lounge
VIP Suite
Mile High Racing Club House
Finish Line Pation Suite
Sports Lounge
Reservations and Contract Process
1. Upon selection of your date to host your event at Mile
High
Park, a signed rental contract must be received with a security/damage deposit. When your deposit has been processed through the
Mile High Racing and Entertainment Accounting department, your date will be secure and held for you and your very special event.
2. You may pencil a date in for seven (7) days. If another client would like the same date and time that you have selected, and they are ready to go to contract, simply come in and complete the contract process or let us know that you are no longer interested in that date and time.
3. When signing the contract, you will have 14 days in which to change your mind and receive a full refund of your deposit. After 14 days, your deposit becomes non-refundable. The client may choose to use the deposit toward another available date if necessary.
4. Certain areas of Mile
High
Park are not available for rental during live racing.
Payment
1. Full payment of the facility fee is due three (3) months prior to the event.
2. If the facility fee is not paid in full, the deposit and the date will be forfeited.
3.
Mile High Racing and Entertainment accepts cash, cashiers checks and corporate checks, MasterCard and Visa.
4. When you are the host of an event at Mile
High
Park, you are responsible for any damage created by your guests, caterer, or any other professional staff that assists you with your event. The liability for damages is in no way limited to the amount of your damage deposit.
5. After the event, the damage/security deposit will be returned to the client providing there were no additional charges or damage to the building.
Cancellation Policy
1. All cancellations must be made in writing and delivered to The Special Event Department by certified mail.
2. There are 14 days, from the time we process your facility fee, in which you may choose to cancel your reservation (for any reason) and receive a full refund.
3. After 14 days, the facility fee becomes non-refundable. If you must cancel your event after you have paid the full facility fee (3 months ahead), your facility fee may be used towards another date.
Set up
1. The room will be set up per specified floor plan prior to your event.
2. If additional rentals are needed for an event, the cost of such rentals will be applied to the invoice.
3. Each event is provided with two hours of set-up time.
4. It is the renter's responsibility to inform all applicable personnel that they may not be on the premises prior to scheduled setup time.
Clean up
1. All items must be removed within your licensed time.
2. All items that are not removed, will be disposed of with no liability of Mile
High
Park. Failure to remove some items may result in charges assessed against your damage deposit.
3. Mile
High
Park is not responsible for lost, misplaced, or stolen items.
Parking
1. Mile
High
Park has plenty of free parking available.
2. A convenient drop off area is available.
3. Vehicles may not be left in that area and must be moved immediately after drop off.
Smoking
1. Smoking is only permitted in designated areas.
Decorations
1. Décor should not be attached to any walls, ceilings or doors.
2. Glitter and confetti may not be used in any decorating anywhere on the property. This includes decorations with glitter or confetti accents or inclusions.
3. Rice and Birdseed are not to be thrown on the property.
4. Bubbles are permitted with adult supervision.
5. Candles must be enclosed in glass. Votive and "drip-less" candles are recommended.
6. Unity Candles are permitted during the ceremony, but must be extinguished immediately after the ceremony.
7. Helium balloons are permitted.
8. There are no fireworks, pyrotechnics or explosives of any kind allowed on the premises.
Catering and Spirituous Beverages
1.
Mile High Racing and Entertainment
Food and Beverage Department must serve all food and alcoholic beverages with
the exception of a celebratory cake or bread.
2. Self-serve bar service is not allowed at Mile
High
Park.
3. Alcoholic beverages may not be served to persons under the age of 21.
4. We reserve the right to require proof of age for guests who are drinking alcoholic beverages.
5. Mile
High
Park reserves the right to stop the service of alcoholic beverages to any individual or group at any time.
6. Alcohol service must comply with Colorado State Liquor Laws.
Music
1. Live bands and DJ's are welcome at Mile
High
Park, but sound levels must be kept at a reasonable decibel level.
Security
1. Security is required at all events over 100 people to ensure the safety of your guests.
2. Mile
High
Park reserves the right to require security for smaller groups completely at the management's discretion.
3. Security may be arranged through the Special Event Department for licensed
Mile High Racing and Entertainment security guards.
Guest Conduct
1. Please note that as the host of an event at Mile
High
Park you are responsible for any damage created by your guests, caterer, or any other professional staff that assists you with your event. Your liability for damages is in no way limited to the amount of your damage deposit.
2. Mile
High
Park reserves the right to inspect and control all functions held on the premises.
3. No weapons of any kind are ever allowed on the property.
