Mile High Event Center

Special Event Policies

~Rental Options~

Front Room

Back Room

Reservations and Contract Process

1.      Upon selection of your date to host your event at Mile High Event Center, a signed rental contract must be received with a security/damage deposit.  When your deposit has been processed through the Mile High Racing and Entertainment's Accounting department, your date will be secure and held for you and your very special event. 

2.      You may pencil a date in for seven (7) days.  If another client would like the same date and time that you have selected, and they are ready to go to contract, simply come in and complete the contract process or let us know that you are no longer interested in that date and time.

3.      When signing the contract, you will have 14 days in which to change your mind and receive a full refund of your deposit.  After 14 days, your deposit becomes non-refundable. The client may choose to use the deposit toward another available date if necessary.

Payment

1.      Full payment of the facility fee is due three (3) months prior to the event. 

2.      If the facility fee is not paid in full, the deposit and the date may be forfeited.

3.      Mile High Racing and Entertainment accepts cash, personal and corporate checks.  We also accept VISA and MasterCard credit cards.

4.      When you are the host of an event at Mile High Event Center, you are responsible for any damage created by your guests, caterer, or any other professional staff that assists you with your event.  The liability for damages is in no way limited to the amount of your damage deposit. 

5.      After the event, the damage/security deposit will be returned to the client providing there were no additional charges or damage to the building.

Cancellation Policy

1.      All cancellations must be made in writing and delivered to Mile High Racing and Entertainment Special Event Department by certified mail.

2.      There are 14 days, from the time we process your facility fee, in which you may choose to cancel your reservation (for any reason) and receive a full refund. 

3.      After 14 days, the facility fee becomes non-refundable. If you must cancel your event after you have paid the full facility fee (3 months ahead), your facility fee may be used towards another date.

Set up

1.      Each event is provided with two hours of set-up time and one hour of tear down/clean up time.

2.      It is the renter's responsibility to inform all applicable personnel that they may not be on the premises prior to scheduled setup time.

Clean up

1.      Items not removed within your license time, without proper approval, will be disposed of with no liability of Mile High Event Center.

2.      Failure to remove some items may result in charges assessed against your damage deposit. 

3.      Mile High Event Center is not responsible for lost, misplaced, or stolen items.

Parking

1.      Mile High Event Center has plenty of free parking available.

2.      A convenient drop off area is available.  Vehicles may not be left in that area and must be moved immediately after drop off.

Smoking

1.      Smoking is only permitted in outdoor designated areas.

Decorations

1.      Décor should not be attached to any walls, ceilings or doors.

2.      Glitter and confetti may not be used in any decorating anywhere on the property. 

3.      Rice and Birdseed are not to be thrown on the property.

4.      Bubbles are permitted with adult supervision.

5.      Candles must be enclosed in glass.  Votive and "drip-less" candles are recommended.

6.      Unity Candles are permitted during the ceremony, but must be extinguished immediately after the ceremony.

7.      Helium balloons are permitted.

8.      There are no fireworks, pyrotechnics or explosives of any kind allowed on the premises. NO EXCEPTIONS

Alcoholic Beverages

1.      Mile High Racing and Entertainment Food and Beverage Department must serve alcoholic beverages.

2.      No self-serve bar service.

3.      Alcoholic beverages may not be served to persons under the age of 21.

4.      We reserve the right to require proof of age for guests who are drinking alcoholic beverages.  Underage drinkers will be asked to leave the premises.

5.      Mile High Event Center reserves the right to stop the service of alcoholic beverages to any individual or group at any time.

6.      Alcohol service must comply with Colorado State Liquor Laws.

Catering

1.      It is strongly recommended that all functions are catered by the Mile High Racing and Entertainment Food and Beverage Department.

2.      If an event is brought to Mile High Racing and Entertainment by an outside caterer, the functions may be catered by approved caterers; those who are licensed by the County Health Department and who have liability, product liability, and workman’s compensation insurance.

3.      Outside Caterers must read and sign the Caterer Guidelines and be approved by the Mile High Racing and Entertainment Special Events Manager.

Music

1.      Live bands and DJ's are welcome at Mile High Event Center, but sound levels must be kept at a reasonable decibel level.

Security

1.      Security is required at all events over 100 people to ensure the safety of your guests.

2.      Events that are serving alcohol will require Commerce City off-duty police officers.  The amount of officers that are required at the event will be determined by The Special Event Department.

3.      The Special Event Department for the Mile High Event Center reserves the right to require security for smaller groups completely at the management's discretion.

4.      Security may be arranged through the Special Event Department for licensed Mile High Racing and Entertainment Security officers and the Commerce City off- duty police officers.

Guest Conduct

1.      Please note that as the host of an event at Mile High Event Center you are responsible for any damage created by your guests, caterer, or any other professional staff that assists you with your event.  Your liability for damages is in no way limited to the amount of your damage deposit.

2.      Mile High Event Center reserves the right to inspect and control all functions held on the premises.

3.      No weapons of any kind are ever allowed on the property.